The Nidderdale Agricultural Society is committed to protecting your personal data and to processing it only in accordance with legal requirements.
All data collected by the Society is for the purpose of running the Nidderdale Show and the Society itself. This policy sets out the basis on which any personal data we collect from you will be stored and processed.
We are required to provide you with the following information under the General Data Protection Regulation (GDPR).
Information we collect
We will collect and store personal data that you provide when completing application forms:
- for entering a competition on show day
- booking a trade stand
- pledging sponsorship support.
Typically, this will include your name, contact details and any specific data relating to your entry or application. We will restrict this to the minimum amount of information that we need to deal with your request. We will retain data only where necessary and where we have a legitimate reason for doing so.
What we use personal information for
Exhibitors: We hold contact information for correspondence purposes. We will include the names of exhibitors in the Show Catalogue under the relevant class. Exhibitor names may also be listed on result sheets, where applicable. We will circulate results sheets members of the press and publish results on our website. We will not publish your contact details. However, we may share details with relevant Breed Societies when requested and with regulatory bodies, for example, DEFRA.
Judges: We hold contact information for correspondence purposes. In particular, we will print name and town in the Show Schedule and Show Catalogue. We may share contact details with other Show Societys who may be looking for recommendations.
Traders: We hold contact information and booking details for correspondence and operational purposes relating to the organisation of the Show. In addition, we include traders information in our Show Catalogue for promotional purposes. Furthermore, we will share details with the local Environmental Health department and also with trading standards and HSE if they should request this information.
Suppliers: We hold contact details for correspondence purposes. From time to time we may share these details with other Shows who are looking for recommendations.
Members/Subscribers: We hold contact information for correspondence purposes. We will print names and subscription amounts in the annual Subscribers Booklet. We will then distribute the booklet members/subscribers.
Sponsors: We hold contact information for correspondence and invoicing purposes. For the purposes of promoting our Sponsors, we will print names and contact information in our Show Catalogue, Show Schedule and on our website.
Advertisers: We will keep contact details and advertising details for correspondence and administration purposes.
Controlling your personal information
We will only hold your personal information for as long as it is necessary. We will keep paper copies of applications forms and entry forms until the year following the Show to which they apply and then destroy the forms.
You have the right to request details of the information we hold about you under the current Data Protection Act. In addition, you have the right to request that we amend or remove any of your details. If you require any further information, please contact the Show Secretary via email at firstname.lastname@example.org.